Digitization

Digitization and Document Control

The main objective of this service is to put an end to the difficulty and loss of time involved in manual searches among all the documentation within an organization. It will allow you to transform your dead file into an asset, organizing and purifying the physical information, putting it in order under archival standards and turning it digital, guaranteeing its protection and security and integrating in each document the data that allows it to be accessible and useful at the moment. that they are required.

Global Process

1

The information is received and classified according to the needs of the client

1

2

The expurgation process is carried out and classified according to the applicable regulations to be protected in special boxes.

2

3

The documentation is protected efficiently and is located through geolocation systems

3

4

Documents are digitized or indexed in the system to perform agile searches based on metadata

4

Why digitize?

90%

Of the tasks revolve around the search and distribution of paper documents

85%

Of the documents generated are never used again

50%

Of the documents filed are copies of the documents

30%

Of the time spent searching for information to do the job

30%

Of the documents are poorly filed

7.5%

Of the archived documents are on paper

Benefits

• Improvement in the efficiency of the internal communication process
• Savings in paper, printer and consumable costs
• Creation of backup copies of documents
• Online documentation consultation (transparency)
• Impact on mass communication
• Centralization of documents in a digital file
• Durability of the documents according to the Disposition Catalog
• Documentary film
• Quick response in sending information
Are you interested in this service?

If you are interested in this service or another one, please reach us out.